Spaask Development Roadmap | 8-Month Delivery Plan

Core Modules

AI Agents

Weeks

Platforms

📦

Project Scope

All modules and components included in delivery

🔐 Authentication

Signup/Login, OAuth (Google/Facebook), 2FA (TOTP), Password Reset, SSO Ready

🏢 Multi-Workspace

Workspace creation, Invitations, Role-based access (Admin/Manager/Employee/Client)

📊 Dashboard

Overview widgets, Notifications, Activity Feed, Global Search

💰 Accounts & Payroll

Invoicing, Expenses, Payroll, Tax/VAT, MTD, Bank Integration, Stripe

👥 CRM

Contacts, Pipeline, Communications, Reports, Integrations

👨‍💼 HR Management

Employees, Rota, Holidays, Time Tracking, Performance Reports

📋 Projects

Kanban/Grid/Calendar/Gantt/Timeline views, Tasks, Budget, Team Assignment

💬 Communications

Chat, Email, Slack/Gmail/Outlook Integrations

📈 Reports & Analytics

Overview, Productivity, Time Reports, Custom Reports, Export

⚙️ Settings

Profile, Billing, Integrations, Preferences, Security, Data Storage

🤖 AI Agents

10 Core AI Agents (see below) + Workflow Builder

📱 Mobile Apps

iOS Native, Android Native, Cross-platform sync

📅

Development Timeline

Phase-by-phase breakdown with deliverables

32 Weeks Development

Foundation & Infrastructure

Weeks 1-3

✓ Local dev ready ✓ Auth System ✓ Multi-Workspace ✓ 2FA Implemented ✓ Dashboard Live ✓ DB structure for all APIs

🖥 Backend (NestJS)

NestJS + TypeScript project setup
PostgreSQL + Prisma ORM — full DB schema for all APIs
Redis (queue + cache) integration
API gateway & module structure
JWT & OAuth (Google/Facebook)
2FA (TOTP) & backup codes
WebSocket notifications

🌐 Frontend (Web)

React + TypeScript init
Tailwind or SCSS setup
Redux Toolkit + React Query
Login/Signup UI + validation
Workspace switcher
Dashboard shell & real-time notifications

⚡ High Performance Worker

Go for heavy calculations & AI processing

Go service repo (heavy calc & AI)
API contract with NestJS (REST/gRPC)
Queue consumer (Redis) skeleton

☁ Cloud & DevOps

When server ready for demo:

AWS account & IAM setup
Docker & container registry
CI/CD (e.g. GitHub Actions)
Dev/staging environment wiring

Accounts & Payroll

Weeks 4-7

✓ Invoicing System ✓ Expense Tracking + OCR ✓ PDF Generation ✓ Payroll Processing ✓ Tax/VAT/MTD ✓ Stripe Integration

💵 Invoicing

Invoice CRUD + templates
PDF generation service
Email delivery (SendGrid)
Recurring invoices
Status tracking

🧾 Expenses

Receipt upload (S3)
OCR processing
Category management
Expense dashboard

💳 Payroll & Banking

Tax calculation engine
MTD integration
Payslip generation
Bank CSV import
Reconciliation engine
Stripe subscriptions

CRM Module

Weeks 8-10

✓ Contact Management ✓ Sales Pipeline ✓ Kanban Board ✓ Lead Scoring ✓ CRM Reports

👤 Contacts

Contact models (individual/company)
Custom fields & tags
Activity timeline
Bulk import/export

📊 Pipeline

Kanban drag-drop board
Deal/opportunity tracking
Stage transitions
Lead scoring algorithm

🔗 Integrations

CRM ↔ Projects link
CRM ↔ Accounting sync
Client financial summary
Basic client portal

Project Management

Weeks 11-14

✓ Project Creation ✓ Task Management ✓ Time Tracking ✓ Gantt/Calendar Views ✓ Resource Allocation

📁 Projects

Project templates
Budget & deadline tracking
Milestone management
Team assignment

✅ Tasks

Subtasks & dependencies
Priority management
Recurring tasks
Multiple views (Kanban/List)

⏱️ Time & Views

Timer service (WebSocket)
Timesheet approvals
Billable hours calc
Gantt chart & Calendar
Profitability tracking

HR Management

Weeks 15-17

✓ Employee Directory ✓ Document Management ✓ Rota/Shift Planning ✓ Leave Management ✓ Payroll Integration

👨‍💼 Employees

Employee profiles
Document storage (S3)
Org chart visualization
Onboarding workflow

📅 Rota & Leave

Shift calendar (drag-drop)
Leave request system
Approval workflows
Conflict detection

📊 HR Reports

Working hours calc
Overtime tracking
Staff availability
Performance reports

Communications

Weeks 18-19

✓ Internal Chat ✓ Email Integration ✓ Slack Sync ✓ Calendar Sync

💬 Internal

Real-time messaging
Channels & groups
@mentions & threading
File sharing

🔗 External

Gmail/Outlook integration
Slack workspace sync
Calendar providers
Webhook system

🤖 AI Agents Implementation

Weeks 20-25

✓ AI Infrastructure ✓ 10 Core AI Agents ✓ Workflow Builder ✓ Token Optimization

⚙️ Infrastructure

OpenAI/Claude API integration
n8n workflow engine
Token tracking & caching
Multi-tenant isolation

🤖 Core Agents

AI Accountant (Cashflow)
AI Sales Manager
AI Project Manager
AI HR (Allocation)

🤖 More Agents

AI Booking Assistant
AI Email Assistant
AI Admin Assistant
AI Quote Manager
AI Personal Assistant
AI Workflow Builder

Integrations & Reports

Weeks 26-27

✓ All 3rd Party Integrations ✓ Integration Hub UI ✓ Custom Report Builder ✓ Scheduled Reports

🔗 Integrations

Slack complete
Gmail/Outlook complete
Stripe/Payment gateways
Xero/QuickBooks (Phase 2)
WhatsApp (basic)

📊 Reporting

Cross-module reports
Drag-drop report builder
Scheduled generation
PDF/Excel/CSV export

Mobile Completion

Weeks 28-32 (2 months)

We can spend more time on mobile based on timeframe—up to 2 months additional if needed at no extra cost.

✓ RN Foundation ✓ iOS App Store Ready ✓ Android Play Store Ready ✓ Apple/Google Pay ✓ Native Widgets

📱 Mobile (React Native)

RN CLI project setup
Navigation structure
Biometric login (FaceID)
Secure token storage
Push notification setup
Offline caching

🍎 iOS

Complete iOS screens
Apple Pay integration
Siri shortcuts
iOS widgets
App Store submission

🤖 Android

Material Design compliance
Google Pay integration
Android widgets
Background sync
Play Store submission

Testing & QA

Post 32-week development

✓ >80% Test Coverage ✓ Security Audit Passed ✓ Performance Benchmarks ✓ UAT Sign-off

🧪 Testing Types

Unit Testing (Go test, Jest)
Integration Testing (Postman)
E2E Testing (Cypress, Detox)
Performance (k6, JMeter)
Security (OWASP ZAP)

📱 Platform Testing

Cross-browser (BrowserStack)
Mobile (Firebase Test Lab)
AI accuracy validation
User Acceptance Testing

🚀 Deployment & Launch

Post 32-week development

✓ Production Live ✓ Monitoring Active ✓ Documentation Complete ✓ Launch Success

🌐 Production

Blue-green deployment
Database migration
CDN configuration
SSL verification

📋 Post-Launch

Monitoring (Sentry, New Relic)
Hotfix process
User feedback collection
Team retrospective

🤖

AI Agents Specification

10 Core AI Agents (excluding "Custom Ai Workflow" per requirements). Custom AI Workflow (n8n-like) is not required in the 32-week scope.

💰

AI Accountant

Cashflow prediction (30-60 days)
Expense categorization ML
Late invoice detection
Profit per project/client calc
Cost-saving suggestions

📊

AI Project Manager

Overdue job detection
Priority suggestions
Completion time estimation
Profitability warnings
Resource allocation optimization

📅

AI Booking Assistant

Email/call parsing for bookings
Calendar integration
Slot management algorithm
Conflict detection
Customer notifications

✉️

AI Email Assistant

Email categorization AI
Priority sorting
Auto-reply draft generation
Writing assistance
Label management

💼

AI Sales Manager

Client profitability analysis
Price suggestion algorithm
Upsell opportunity detection
Revenue trend analysis
Lead scoring enhancement

👥

AI HR

Staff allocation suggestions
Overwork detection
Busy period prediction
Shift adjustment recommendations
Performance insights

📝

AI Admin Assistant

Notes-to-tasks conversion
Invoice drafting
Client message generation
Weekly summary generation
Meeting summary creation

📄

AI Quote Manager

Quote generation algorithm
Pricing suggestions (history)
Quote-to-invoice conversion
Quote templates
Quote analytics

🎯

AI Personal Assistant

Workflow automation engine
Natural language commands
Data retrieval service
Writing assistance
Personal to-do optimization

⚡

AI Workflow Builder

Pre-built automation templates
Custom workflow creation
Trigger-action rules engine
Workflow execution monitoring
Workflow analytics

📌 Phase 2 Ready (Post-Launch)

AI Profitability Analyzer • AI Social Media Automator • AI Content Creator • AI Competitor Analyzer • AI Ads Spy • AI Marketer • AI Leads Generator

🔀 Custom AI Workflow (n8n-like)

Not required in the 32-week development scope. We'll share the budget later.

Visual workflow builder—same design concept as n8n: triggers → AI Agent (Chat Model, Memory, Tools) → conditions → actions (e.g. Slack notify, database, call workflows).

AI Workflow example: Slack trigger → AI Agent (Tools Agent) with Chat Model, Memory, Tools → If → Slack Board Notify

Example: Open Slack (trigger) → AI Agent with Slack Chat Model, Cloud Memory, Tools (Store on Database, Call n8n Workflow) → If → Slack Board Notify.

⚠️

Risk Assessment & Mitigation

Identified risks and mitigation strategies

Risk	Probability	Impact	Mitigation Strategy
AI API Costs High token usage across 10 agents	High	Medium	Token optimization, caching layer, usage alerts, model selection (GPT-3.5 vs GPT-4)
Mobile Complexity Native iOS + Android with shared codebase	Medium	High	Shared code where possible (React Native), dedicated mobile team weeks 27-28
Integration Failures 3rd party API changes/downtime	Medium	Medium	Mock APIs for testing, fallback mechanisms, circuit breakers, retry logic
Performance with AI 10 agents running concurrently	Medium	High	Async processing, queue system (Redis/RabbitMQ), separate AI microservices
Scope Creep Client adding requirements mid-flight	High	Medium	Strict MVP definition, change control process, weekly demos for alignment
Team Coordination 3 teams (Back/Front/Mobile)	Medium	Medium	Daily standups, weekly demos, Jira/Linear for tracking, shared API contracts

✅

Success Criteria & Deliverables

Definition of done for the project

✓ All Modules Functional

Every feature from sitemap (excluding AI Employees) working in production

✓ 10 AI Agents Operational

Each agent providing accurate, valuable insights with <2s response time

✓ Mobile Apps Complete

iOS & Android apps with full functionality, published to stores

✓ Integration Ready

All 3rd party services connected and tested (Stripe, Slack, Gmail, etc.)

✓ Performance Standards

<2 second response time, 99.5% uptime, <200ms API latency

✓ Security Compliance

GDPR compliant, 2FA enforced, audit logs, encryption at rest/transit

✓ User Ready

Onboarding flow complete, help documentation, video tutorials

✓ Business Flow

Client → Booking → Project → Invoice → Payment flow seamless

🎯 Ready to Build

This roadmap represents a complete 8-month delivery plan for the Spaask Enterprise BOS Platform. All 11 modules, 10 AI agents, and native mobile apps included.

Stack: NestJS (Main API) • React (Web) • React Native (Mobile) • Go (Worker) • PostgreSQL • Redis • Prisma • Tailwind/SCSS • AWS